> ## Documentation Index
> Fetch the complete documentation index at: https://cogno.studio/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Record a meeting with the Notetaker

> Send the Cogno Notetaker to a meeting URL to record, transcribe, and turn the call into work.

The **Notetaker** is Cogno's bot that joins a meeting, records it, and posts the
transcript back to your workspace. Send it to a Zoom, Google Meet, or Microsoft
Teams URL and a **Meeting** — a recorded, transcribed call — appears under
**Meetings**, ready to read, edit, and turn into work.

## Prerequisites

* A Cogno workspace you belong to.
* A meeting URL that starts with `https://` (Zoom, Google Meet, or Microsoft Teams).

## Send the Notetaker to a meeting

Open **Meetings** from the sidebar. The page lists your recorded meetings on the
left and shows the selected transcript on the right.

<Steps>
  <Step title="Select Meeting">
    On the **Meetings** page, select **Meeting** in the header to open the
    **Send Cogno Notetaker** panel.
  </Step>

  <Step title="Paste the meeting URL">
    Paste a Zoom, Google Meet, or Microsoft Teams URL. The URL must start with
    `https://` — if it doesn't, you'll see **URL must start with https\://**, and
    a malformed link shows **Enter a valid URL**.
  </Step>

  <Step title="Add an optional title">
    Enter a name in **Title (optional)** so the meeting is easy to find later. You
    can also rename it afterward from the meeting's detail view.
  </Step>

  <Step title="Start the Notetaker">
    Select **Start Notetaker**. Cogno confirms with **Notetaker dispatched** and
    **Cogno Notetaker is joining the meeting...** It can take up to a minute for
    the Notetaker to appear in the call, depending on the platform.
  </Step>
</Steps>

<Note>
  When no meeting is selected, the right pane reads **Select a meeting on the left
  to view its transcript.** Before any meeting exists, the list shows **No meetings
  yet** with a **Meeting** button to send your first Notetaker.
</Note>

## Track a meeting's progress

Each meeting shows a status while the Notetaker works through the call. Statuses
that are still in progress show a spinner; the list and detail views share the
same labels.

| Status               | What it means                                              |
| -------------------- | ---------------------------------------------------------- |
| **Pending**          | The meeting is created and the Notetaker is being started. |
| **Bot dispatched**   | The Notetaker has been sent to the meeting.                |
| **In call**          | The Notetaker has joined the call.                         |
| **Recording**        | The Notetaker is recording.                                |
| **Call ended**       | The call finished; post-processing has begun.              |
| **Recording done**   | Recording is complete.                                     |
| **Transcribing**     | The transcript is being generated.                         |
| **Transcript ready** | The transcript is available to read and edit.              |
| **Failed**           | The Notetaker stopped before it could finish.              |
| **Archived**         | The meeting was stopped or cancelled.                      |

## Read, edit, and stop a meeting

Select a meeting to open its detail view. From there you can review the call and
adjust what Cogno captured.

* **Summary.** When Cogno has generated one, the meeting opens with a **Summary** —
  a short takeaway plus key points. Select **Edit** to revise it or **Copy** to
  copy it out.
* **Transcript.** The **Transcript** shows the call by speaker. While it's still
  being produced you'll see **Transcript will appear here once the bot finishes
  processing.** Select **Edit** to correct speakers or text, or **Copy** to copy
  the full transcript.
* **Meeting link.** Select **Meeting link** to open the original meeting URL.
* **Title.** Select the edit control next to the title to rename the meeting.

<Steps>
  <Step title="Open the meeting">
    Select the meeting in the list to open its detail view.
  </Step>

  <Step title="Select Stop Notetaker">
    While the Notetaker is still in the call, select **Stop Notetaker**.
  </Step>

  <Step title="Confirm">
    In **Stop Cogno Notetaker?**, select **Stop notetaker**. The Notetaker leaves
    the meeting now, and anything recorded up to this point is still transcribed.
    To keep going, select **Keep recording**.
  </Step>
</Steps>

<Warning>
  **Stop Notetaker** only appears while the meeting is **Pending**, **Bot
  dispatched**, **In call**, or **Recording**. Once the call has ended, Cogno has
  already started processing the recording and the Notetaker can no longer be
  stopped.
</Warning>

## From meeting to work

A finished transcript doesn't just sit in **Meetings**. Cogno reads the call and
proposes work from it — creating, updating, or ignoring tasks based on what was
said, each backed by evidence from the transcript. This is the same loop the
rest of Cogno follows: an event flows in, and the **Cogno agent** turns it into
**proposed tasks** you review. See [Concepts](/docs/concepts) for how that loop fits
together and [Tasks](/docs/tasks) for how proposed work is curated.

## Reference

### Limits

| Field              | Limit                                         |
| ------------------ | --------------------------------------------- |
| Meeting URL        | Must start with `https://` and be a valid URL |
| Title              | 1–300 characters                              |
| Transcript         | Up to 500,000 characters                      |
| Summary takeaway   | Up to 20,000 characters                       |
| Summary key points | Up to 100 items                               |

## Troubleshooting

If a meeting shows **Failed**, its detail view explains why. Common causes:

| Symptom                       | Likely cause                                 | Fix                                                                           |
| ----------------------------- | -------------------------------------------- | ----------------------------------------------------------------------------- |
| **Invalid meeting link**      | The URL wasn't recognized as a meeting link. | Double-check the URL and send a new Notetaker.                                |
| **Meeting had not started**   | The Notetaker arrived before anyone joined.  | Start the meeting first, then send the Notetaker.                             |
| **Stuck in the waiting room** | No one admitted the Notetaker in time.       | Ask a host to admit the **Cogno Notetaker** next time.                        |
| **Recording was denied**      | The host didn't grant recording permission.  | Ask the host to allow recording, then send a new Notetaker.                   |
| **Bot failed** (no code)      | The Notetaker stopped before finishing.      | Send a new Notetaker; if it repeats, check the raw error shown in the banner. |

For anything not listed here, see [Troubleshooting](/docs/troubleshooting).

## Related docs

* [Concepts](/docs/concepts) — how events become proposed tasks in the Cogno loop.
* [Tasks](/docs/tasks) — review and curate the work Cogno proposes.
* [Connect Google Calendar](/docs/google-calendar-integration) — let Cogno schedule the Notetaker for calendar meetings.