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The Notetaker is Cogno’s bot that joins a meeting, records it, and posts the transcript back to your workspace. Send it to a Zoom, Google Meet, or Microsoft Teams URL and a Meeting — a recorded, transcribed call — appears under Meetings, ready to read, edit, and turn into work.

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Prerequisites

  • A Cogno workspace you belong to.
  • A meeting URL that starts with https:// (Zoom, Google Meet, or Microsoft Teams).

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Send the Notetaker to a meeting

Open Meetings from the sidebar. The page lists your recorded meetings on the left and shows the selected transcript on the right.
1

Select Meeting

On the Meetings page, select Meeting in the header to open the Send Cogno Notetaker panel.
2

Paste the meeting URL

Paste a Zoom, Google Meet, or Microsoft Teams URL. The URL must start with https:// — if it doesn’t, you’ll see URL must start with https://, and a malformed link shows Enter a valid URL.
3

Add an optional title

Enter a name in Title (optional) so the meeting is easy to find later. You can also rename it afterward from the meeting’s detail view.
4

Start the Notetaker

Select Start Notetaker. Cogno confirms with Notetaker dispatched and Cogno Notetaker is joining the meeting… It can take up to a minute for the Notetaker to appear in the call, depending on the platform.
When no meeting is selected, the right pane reads Select a meeting on the left to view its transcript. Before any meeting exists, the list shows No meetings yet with a Meeting button to send your first Notetaker.

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Track a meeting’s progress

Each meeting shows a status while the Notetaker works through the call. Statuses that are still in progress show a spinner; the list and detail views share the same labels.

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Read, edit, and stop a meeting

Select a meeting to open its detail view. From there you can review the call and adjust what Cogno captured.
  • Summary. When Cogno has generated one, the meeting opens with a Summary — a short takeaway plus key points. Select Edit to revise it or Copy to copy it out.
  • Transcript. The Transcript shows the call by speaker. While it’s still being produced you’ll see Transcript will appear here once the bot finishes processing. Select Edit to correct speakers or text, or Copy to copy the full transcript.
  • Meeting link. Select Meeting link to open the original meeting URL.
  • Title. Select the edit control next to the title to rename the meeting.
1

Open the meeting

Select the meeting in the list to open its detail view.
2

Select Stop Notetaker

While the Notetaker is still in the call, select Stop Notetaker.
3

Confirm

In Stop Cogno Notetaker?, select Stop notetaker. The Notetaker leaves the meeting now, and anything recorded up to this point is still transcribed. To keep going, select Keep recording.
Stop Notetaker only appears while the meeting is Pending, Bot dispatched, In call, or Recording. Once the call has ended, Cogno has already started processing the recording and the Notetaker can no longer be stopped.

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From meeting to work

A finished transcript doesn’t just sit in Meetings. Cogno reads the call and proposes work from it — creating, updating, or ignoring tasks based on what was said, each backed by evidence from the transcript. This is the same loop the rest of Cogno follows: an event flows in, and the Cogno agent turns it into proposed tasks you review. See Concepts for how that loop fits together and Tasks for how proposed work is curated.

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Reference

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Limits

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Troubleshooting

If a meeting shows Failed, its detail view explains why. Common causes: For anything not listed here, see Troubleshooting.
  • Concepts — how events become proposed tasks in the Cogno loop.
  • Tasks — review and curate the work Cogno proposes.
  • Connect Google Calendar — let Cogno schedule the Notetaker for calendar meetings.