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Google Calendar

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At a glance

Connect your Google Calendar and the Cogno Notetaker joins your meetings for you — recording and transcribing them so the discussion becomes searchable Meetings and Tasks. You keep taking meetings as usual; Cogno handles the note-taking and follow-ups.

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What this does

Cogno watches your calendar for events with a meeting link and automatically sends the Notetaker to join them about one minute before the scheduled start. After each meeting, the transcript becomes a Meeting in Cogno, and Cogno can turn action items into Tasks. Cogno’s access is read-only — it reads event titles, times, links, and guests, and never edits your events. Google Calendar is the only calendar source today; there is no Outlook or Microsoft 365 calendar connection.

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What gets recorded automatically

Eligible calendar events — not cancelled, with a start time at least 10 minutes away and a supported meeting link (Google Meet, Zoom, Microsoft Teams, or Webex) — default to Cogno participation, including events visible through a shared or delegated calendar. You control each occurrence from Upcoming meetings on the Meetings page: turn Have Cogno join off, edit the Cogno title, or disable the saved video. For the full rules and per-occurrence switches, see Record calendar meetings automatically.
Review customer-hosted, confidential, shared-calendar, and delegated-calendar events before they begin. Turn Have Cogno join off for any occurrence Cogno should not attend. Disconnect your calendar to stop all future automatic participation from that connection.
If several connected teammates are invited to the same meeting, only one Notetaker joins — Cogno de-duplicates by meeting link and start time within the workspace.

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Before you start

  • You can open Integrations in the target workspace.
  • You’re signed in to the Google account whose meetings you want recorded.

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Connect your Google Calendar

1

Open the integration

Open Integrations and select Google Calendar.
2

Start the connection

Click Connect my Google Calendar. The button briefly reads Opening Google… while Cogno opens Google sign-in in a separate window — in the desktop app, it opens in your default browser.
3

Approve in Google

Sign in and grant access. Back in Cogno, the button reads Waiting for Google authorization… with the hint Complete authorization in the popup. Your connection will be reflected automatically.
4

Confirm your connection

The connection row shows your Google email, the status, and — once the first sync finishes — the last sync time.
This connection is per member — connecting yours records the meetings on your calendar. Teammates connect their own from the same page. A Google account can be connected to one Cogno workspace at a time; to use it in another workspace, disconnect it there first.
At the Free plan’s three-integration limit, Cogno shows an upgrade message without opening Google sign-in. After connecting, your calendar stays in sync on its own: Cogno receives calendar updates and additionally refreshes every connected calendar every 15 minutes.

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See who’s connected

The Workspace members section lists the members who have connected their Google Calendar, with each connection’s status and a You badge on your own row. Before anyone connects, it reads No one in this workspace has connected their Google Calendar yet. Use it to see who’s covered by the Notetaker.

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Disconnect

Open the ⋯ menu on the connection row and choose Disconnect, then confirm. Cogno stops reading your calendar; each member can disconnect only their own.
Disconnecting removes your synced calendar events from Cogno, including any per-occurrence recording switches you set, and cancels Notetakers already scheduled for your upcoming meetings. Meetings that were already recorded are kept.

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Common states