At a glance
Connect Gmail
1
Open the Gmail integration
Open Integrations → Gmail in the target workspace.
2
Connect your account
Select Connect Gmail, sign in to Google, and approve read-only Gmail access.
3
Confirm automatic task intake
Return to Cogno. Automatic task intake is enabled when the connection becomes active.
Intake starts from the connection point. Cogno does not turn older inbox history into Tasks.
How automatic intake works
When Gmail reports a new inbound or sent message, Cogno reads that message and its thread, then decides whether the mailbox owner has actionable work.
Cogno does not create a Task merely because a message could be answered. It looks for deliverables, checks, sending, replies, coordination, commitments, and deadline follow-ups. Open Processing activity to see whether each processed message created, updated, or did not need a Task.
Privacy and AI processing
Your Gmail connection and processing activity are visible only to the member who connected the account. Email bodies are read during processing and sent to the intake model, but are not stored in Cogno’s workspace event memory or GBrain. Cogno stores Gmail identifiers, processing status, the decision, and links to Tasks. The model treats email text as untrusted third-party data. Instructions inside an email cannot trigger tools or agent work. A created Task lands in the suggested Ready lane for review. Attachments are not imported. Message text is bounded before model processing, and quoted reply text is removed where possible.Pause or disconnect
Turn off Automatic task intake to stop processing new messages while keeping the Gmail connection. Select Disconnect to stop the Gmail watch and remove the connection. Existing Tasks and Gmail updates remain in Cogno.Google access
Cogno requestsgmail.readonly plus basic Google identity scopes. It cannot send, edit, archive, label, or delete mail.